proNotes Support

proNotes comes with built-in help. Just select "proNotes Help" from the Help menu. The help is completely searchable so you can find exactly what you need. Below is some proNotes 101.

If you still can't find what you're looking for just send us an e-mail by clicking here: SoftRaph Support.

proNotes help refers to a number of interface elements. Below are definitions:

Definition of the Main Window
Definition of the Note Window

Frequently Asked Questions

Is proNotes Snow Leopard compatible?
How do I e-mail a note?
How do I set up and/or change my categories and titles?
I use a Mac at home and Windows at work. How can I use proNotes on both?
The bullets don't wrap with a hanging indent.

The Main Window

The Main Window is where you can search and click your notes. Mostly, it's read-only but you can change the status of a note, add a file or open or close a to-do item.

(A) The Control Bar

The control bar is where you can change the notes being displayed in the (B) category table, (C) title table and (D) the details table.

  • The status slider allows you to view just the open, closed, other or all notes.
  • The check button allows you to see your to-dos
  • The flag button allows you to only see your flagged notes
  • The lock button adds your encrypted notes into the view (normally, they're hidden)
  • The forward and back buttons allows you to navigate through your history.
  • The search field allows you to search your notes.

(B) The Category Table

The category table shows you the categories for all the notes currently being viewed (depending on the settings in the control bar). Clicking on a row in the category table will cause the titles for that category to appear in the title table (C) depending on how you have the control bar set.

(C) The Title Table

The title table shows you the titles for all the notes that have the category selected in the category table (B). Clicking on a row in the title table will cause the details table (D) to show you all the notes with that category and title depending on how you have the control bar set.

(D) The Preview Pane

The preview pane will show you a preview of the currently selected note. It shows you the category, title, date created, status, attachments, notes and to-dos for the selected note. You can add and/or delete an attachment, change the status or complete a to-do. The result of it is read-only.
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The Note Window

The Note Window is where you can modify your notes and to-dos. Clicking the new or edit window in the Main Window causes a Note Window to appear.

(A) The Toolbar

The toolbar is where you can perform many functions on a note. This toolbar can be hidden and/or showed by choosing "Hide (Show) Toolbar" from the View menu. It can also be shown or hidden by clicking on the rectangular button with the triangle icon in the header (B).

  • The new button will create a new note. It will pre-fill the category and title of the new note with the ones currently displayed.
  • The save button saves the current note.
  • The attach button lets you attach files and/or aliases (shortcuts in Windows)
  • The print button will print the current note.
  • The stamp button will insert the current date and time into the note at the current insertion point (where the cursor is currently located).
  • The bullet button will insert a bullet into the note at the current insertion point (where the cursor is currently located).
  • The to-do button will show or hide the to-do elements displayed here at the right of the window (C) and (D).
  • The font button will show you the currently available fonts.
  • The style button will let you select the font style and size.
  • The color button will let you select your font color.
  • The spelling button will check the spelling on Macintosh computers only.

(B) The Header

The header shows the current notes category, title , status, attachments, creation date , flagged and encrypted status. It can be hidden and/or shown by choosing "Hide (Show) Header" from the View menu. It can also be shown or hidden by clicking on the rectangular button with the triangle icon.

(C) The To-Do Listbox

The to-do listbox shows you all the to-dos associated with this note. You can change the to-do status, text, priority and due date but clicking on the row. This section is only display (and can be hidden) by pressing the to-do button in the toolbar (A).

(D) The To-Do Details

The details for the currently selected to-do are displayed in this section . You can edit all the elements here as well as adding or deleting to-dos by clicking on the plus (+) or minus (-) buttons located at the bottom. This section is only display (and can be hidden) by pressing the to-do button in the toolbar (A).

(E) The Note Field

This is where you can read and edit your current note. There are three elements located below the note field from left to right:

  • The search field will let you find a particular word in the note.
  • The keyword field will let you select or type a keyword to associate with the note.
  • The currently font, size, style and color is displayed at the bottom right.
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Frequently Asked Questions
How do I e-mail a note?

proNotes integrates with your default mail program in three ways. You can:

  • e-mail all the note text
  • e-mail just the selected note text or
  • send an e-mail to an address you have selected in the note text

All this functionality is accomplished by right-clicking (command-click on the Mac) when you're in the note field in the Main or Note Window.

email
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How do I set up and/or change categories and titles?

I designed proNotes to let you get to work as fast as possible that's why you create your categories and titles on-the-fly, when you create a new note.

I've seen other programs that required you to go into a different setup field to design your category/title structure. That's not getting your work done, that's systems maintenance! And even if you do all that you'll end up changing them anyway as you use the program over time.

When you do want to change some categories or titles I built in a tool that'll let you do that. Just select Category/Title Change... from the Edit menu.

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I use a Mac at home and Windows at work. How can I use proNotes on both?

I don't "officially" support cross-compatibility of proNotes between the Mac and Windows because I could never provide the level of assistance my users would need if there was a problem. I know, for instance, that if you set up an alias to a file on the Mac and then open the same note in Windows the alias connection will be broken. If you save the note in Window and open it back on the Mac the link will still be broken.

Now, with that said I spent a lot of time and effort making proNotes work on both platforms and for the most part it does fine. For a while I had Windows at work and Mac at home and I made it work for my purposes and I've keep in that functionality. The way I got it to work is this:

You have one "proNotes Documents" folder.

If you have a MobileMe account you can use your iDisk. You can use a USB stick or a portable hard drive or network drive. That way you don't need to sync two proNotes Documents folders. I've never synced between a Mac and a Windows machine so I have no idea how it would work. I have synced two Macs using ChronoSync. It's a third-party app (you'd have to pay for it) and it works great. I sync between my desktop and travel machines. Because I don't take all my notes with my on the road I have it exclude a few folders which requires me to rebuild the proNotes index (File->Index->Rebuild...->Index File). If you synced your entire proNotes Documents folder a rebuild wouldn't be necessary. I used to just copy the proNotes Documents folder from one machine to another and then back. What I'm saying here is download the free versions try it at your own risk. If it works for you like it did for me, great.

Please note: because of all the work I had to put in to create a working Windows version I need to charge for a separate license. You'd be surprised how hard it is to make an app developed on the Mac work in Windows.
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The bullets don't wrap with a hanging indent.
Yes I know. One of the big changes for the next version (probably 2.0) will be adding in-line spelling, imbedding pictures, and other text functions like proper text wrapping. proNotes isn't designed as a text editor. Bullets with hanging indents would be nice but it's minor in the scheme of things. That being said it's something I'd like to add and plan to.
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Is Snow Leopard compatible?
Yes, proNotes works fine under Snow Leopard. In fact, it's faster on my iMac just like everything else (your mileage may vary).
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